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Last Updated: January 28, 2025

This is the privacy policy for EmailNotify. We are committed to protecting your personal information and respecting your privacy.


Introduction

EmailNotify ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our email notification service.


1. Information We Collect


2.1 Information You Provide

  • Google account email address
  • OAuth credentials for Gmail access
  • Application preferences and settings

    • 2.2 Information Automatically Collected

  • Email metadata (sender domains, timestamps)
  • Usage data and analytics
  • Technical information (browser type, device information)

    • 2.3 Email Content Access

    We only scan emails from specific, pre-approved sender domains. We do not:

  • Read or store personal email content
  • Access emails outside the approved sender list
  • Store complete email bodies
  • Share raw email data with other users

    • 3. How We Use Your Information


    3.1 Primary Uses

  • To provide email notifications about application statuses
  • To authenticate your access to the service
  • To maintain and improve our service
  • To communicate with you about service updates

    • 3.2 Legal Basis for Processing (GDPR)

    We process your information based on:

  • Your explicit consent
  • The necessity to perform our contract with you
  • Our legitimate interests in providing and improving the service

    • 4. Data Storage and Security


    4.1 Data Storage

  • Data is stored on secure Supabase servers
  • OAuth credentials are encrypted
  • Email data is anonymized before sharing
  • Personal information is segregated from analytical data

    • 4.2 Security Measures

  • End-to-end encryption for data transmission
  • Regular security audits
  • Access controls and authentication
  • Regular backup procedures
  • Incident response protocols

    • 5. Data Sharing and Disclosure


    5.1 We Share Data With:

  • Service providers necessary for operations
  • Legal authorities when required by law
  • Other users (only anonymized email metadata)

    • 5.2 We Do Not:

  • Sell your personal information
  • Share email content with third parties
  • Use your data for marketing purposes
  • Allow third-party advertising

    • 6. Your Rights and Choices


    6.1 You Have the Right To:

  • Access your personal data
  • Correct inaccurate data
  • Request data deletion
  • Withdraw consent
  • Export your data
  • Restrict processing
  • Object to processing
  • Lodge complaints with supervisory authorities

    • 6.2 Data Retention

  • We retain data only as long as necessary
  • You can request deletion at any time
  • Certain data may be retained for legal requirements

    • 7. International Data Transfers

    If we transfer your data outside your region, we ensure:

  • Adequate data protection measures
  • Compliance with international data transfer regulations
  • Implementation of standard contractual clauses
  • Regular assessment of transfer mechanisms

    • 8. Children's Privacy

    We do not knowingly collect or process data from individuals under 16 years of age.


    9. Changes to This Policy

    We may update this policy periodically. We will notify you of any material changes by:

  • Posting the new policy on our website
  • Sending you an email notification
  • Requiring renewed consent if necessary

    • 10. Contact Information

    For privacy-related questions or requests:

  • Email: chai@talentlex.app

    • 11. Specific Regional Rights


    11.1 European Economic Area (GDPR)

    Additional rights include:

  • Data portability
  • Restriction of processing
  • Objection to automated decision-making

    • 11.2 California (CCPA)

    Additional rights include:

  • Annual disclosure requests
  • Opt-out of data sales
  • Non-discrimination for exercising rights

    • 12. Cookie Policy

    We use essential cookies only for:

  • Authentication
  • Security
  • Functional preferences

    • 13. Data Breach Notification

    In the event of a data breach, we will:

  • Notify affected users within 72 hours
  • Inform relevant supervisory authorities
  • Provide guidance on protective measures

    • 14. Consent

    By using our service, you consent to:

  • The collection and use of your data as described
  • Email scanning for specified domains
  • Anonymized sharing of application status updates

    • You may withdraw consent at any time by:

  • Using the in-app settings
  • Contacting our support team
  • Deleting your account

    • 15. Compliance Commitments

    We comply with:

  • General Data Protection Regulation (GDPR)
  • California Consumer Privacy Act (CCPA)
  • Personal Information Protection and Electronic Documents Act (PIPEDA)
  • Other applicable data protection laws